Oasis Petroleum

  • Administrative Assistant

    Location US-TX-Houston
    Job ID
  • Position Summary

    The ideal candidate will be experienced in handling a wide range of support related tasks and will be able to work independently with little or no supervision. This person must be detail-oriented, be exceedingly well organized, and have excellent interpersonal skills. Also, needs the flexibility that comes with handling personal assistant responsibilities. The successful candidate must have the ability to interact with a wide range of people from office staff to executives in a dynamic environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient. A high level of professionalism, confidentiality, and judgment is crucial to this role. Expert level written and verbal communication skills, strong decision making ability, and attention to detail are equally important.  This position will support the Executive Assistants to the CEO, President and General Counsel.  This position is located in downtown Houston, TX.  Level and salary commensurate with experience.


    Essential Job Functions

    • Manage heavy calendar movement, requiring interaction with both internal and external executives and assistants to coordinate a variety of meetings
    • Prioritize and manage multiple projects simultaneously from multiple managers; clarify needs regularly
    • Arrange travel schedule and reservations, prepare itineraries
    • Prepare expense reports and purchase card reimbursement reports
    • Prepare and edit advanced PowerPoint and Excel spreadsheet files
    • Create and maintain a contact database
    • Manage catering for Executive meetings
    • Assist with event planning, company-wide meetings and offsite executive meetings
    • Manage record retention and filing responsibilities
    • Create / design new promotional items for the company
    • Ability to interface with external philanthropic organizations and track company activity
    • Handle additional projects as assigned

    This job description is not intended to be an all-inclusive list of duties and responsibilities of the position Incumbents will be required to follow any other job-related instructions and duties outside of their normal responsibilities as assigned by their supervisor

    Minimum Qualifications

    • High school diploma or GED
    • 4 years of experience as administrative assistant
    • Excellent calendar management skills for multiple managers
    • Proofreading and editing skills
    • Willingness and ability to travel if needed
    • Efficient communication and interpersonal skills is critical
    • Experience assisting management with the creation of PowerPoint presentations
    • Strong knowledge of MS Office, including word, Excel, PowerPoint and Outlook
    • Physical Requirements and Working Conditions:  Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, stamina to maintain attention to detail despite interruptions, strength to lift and carry files weighing up to 10 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate in person and over the telephone

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


    Preferred Qualifications

    • Bachelor’s Degree
    • Graphic Design experience a plus
    • Ability to manage flexible work hours and after hour requirements


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