Oasis Petroleum

  • Executive Assistant

    Location US-TX-Houston
    Job ID
    2018-2355
  • Position Summary

    The ideal candidate will be experienced in handling a wide range of support related tasks and will be able to work independently with little or no supervision. This person must be detail-oriented, be exceedingly well organized, and have excellent interpersonal skills. Also, needs the flexibility that comes with handling personal assistant responsibilities.

     

    The successful candidate must have the ability to interact with a wide range of people from office staff to executives in a dynamic environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient. A high level of professionalism, confidentiality, and judgment is crucial to this role. Expert level written and verbal communication skills, strong decision making ability, and attention to detail are equally important.  This position will report to the Vice President, Operations.   This position is located in downtown Houston, TX.  Level and salary commensurate with experience.

    Essential Job Functions

    • Manage heavy calendar movement, requiring interaction with both internal and external executives and assistants to coordinate a variety of meetings
    • Prioritize and manage multiple projects simultaneously from multiple executives; clarify needs regularly
    • Arrange travel schedule and reservations, prepare itineraries
    • Handle all incoming and outgoing mail
    • Prepare and edit letters, manage basic PowerPoint and spreadsheet files
    • Create and maintain a contact database
    • Maintain budget spreadsheet and track invoices as needed
    • Handle all department mail
    • Manage record retention and filing responsibilities
    • Facilitate meetings as needed
    • Handle additional projects as assigned

    This job description is not intended to be an all-inclusive list of duties and responsibilities of the position Incumbents will be required to follow any other job-related instructions and duties outside of their normal responsibilities as assigned by their supervisor. 

     

    Minimum Qualifications

    • High school diploma or GED
    • 5 years of experience at an executive assistant level
    • Excellent calendar management skills for multiple executives
    • Proofreading and editing skills
    • Efficient communication and interpersonal skills is critical
    • Experience assisting management with the creation of PowerPoint presentation
    • Strong knowledge of MS Office, including word, Excel, PowerPoint and Outlook
    • Physical Requirements and Working Conditions:  Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, stamina to maintain attention to detail despite interruptions, strength to lift and carry files weighing up to 10 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate in person and over the telephone

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

     

    Preferred Qualifications

    • Bachelor’s Degree
    • Ability to manage flexible work hours and after hour requirements

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