Oasis Petroleum

  • Administrative Assistant Human Resources

    Location US-TX-Houston
    Job ID
    2018-2349
  • Position Summary

    This individual will be responsible for providing administrative assistance to the Human Resources Vice President, HR Management team, the department, and serving as backup for Human Resources functions, including Benefits, Compensation, Learning & Development, Payroll & Stock, and Staffing. Level and salary commensurate with experience.

    Essential Job Functions

    • Provide administrative support to HR Vice President and HR management team
    • Set up meetings for HR management team and handle meeting materials and meals as appropriate
    • Coordinate travel arrangements for HR VP and HR Management team
    • Create and maintain electronic personnel files
    • Ensure integrity of employee data within all HR related systems
    • Reconcile HR Department purchasing cards
    • Prepare expense reports for HR Management team
    • Prepare HR invoices for payment using the accounting system and follow up on payment status for vendors as needed 
    • Work with Payroll Supervisor to create and manage HR budget
    • Assist with company initiative activities for HR management team members
    • Handle room bookings, lunch arrangements and travel arrangements as needed
    • Assist with updates to the company’s electronic signage
    • Assist with preparation and/or distribution of HR employee communications (i.e. organizational announcements, HR notifications, etc.)
    • Provide support for Learning & Development including scheduling in-house training events, organizing room set up, ordering and setting up meals for training events, and provide support in the learning management system
    • Provide assistance with the coordination of planned Culture events and other Oasis event (including scheduling meetings, take notes during meetings and providing them to team members)
    • Provide support for Employee Relations activities (AAP, EEO tracking & reporting)
    • Distribute department mail
    • Collaborate with other assistants on company-wide meetings and events
    • Serve as in-house HR contact for employees
    • Handle and/or assist with special projects or other HR related assignments as requested

     

    This job description is not intended to be an all-inclusive list of duties and responsibilities of the position. Incumbents will be required to follow any other job-related instructions and duties outside of their normal responsibilities as assigned by their supervisor. 

    Minimum Qualifications

    • High School Diploma or equivalent qualification
    • Intermediate to advanced proficiency in Microsoft Office, including MS Outlook, Word, PowerPoint and Excel
    • Ability to write clearly, proofread and provide work product with minimum errors
    • Excellent interpersonal, communication and organizational skills
    • Detail orientated with ability to prioritize multiple projects
    • Ability to interact at all levels of the organization
    • Professional demeanor
    • Physical Requirements and Working Conditions:  Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, stamina to maintain attention to detail despite interruptions, strength to lift and carry files weighing up to 10 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate in person and over the telephone.

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Preferred Qualifications

    • Bachelor’s degree in Human Resources or related field
    • Experience working within Human Resources organization
    • Oil and gas experience

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